Category: Parish Council

Agenda for MPC meeting on Wednesday 28.09.22

AGENDA FOR THE MOUNTFIELD PARISH COUNCIL MEETING ON 28th SEPTEMBER 2022

22nd September 2022

Parish Council Members are summoned to a Council Meeting of Mountfield Parish Council to be held on 13th September, at 7.30pm in Mountfield Village Hall.

Members of the press and public are welcome and encouraged to attend.

Irene Marchant – Parish Clerk/RFO

St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA

01424 838414/07711 224150

[email protected]

1. Disclosure of Interests

To receive any disclosures by Members of personal interests in matters on the agenda, the nature of any such interest and whether the Member regards the interest s a disclosable pecuniary interest under the terms of the Code of Conduct.

2. Dispensations

3. Apologies for absence

4. Accuracy of the minutes of the previous meeting(s)

5. Open Forum

5.1 County Council report (ESCC) – Councillor K. Field

5.2 District Council report (RDC) – Councillor E. Kirby-Green

5.3 Public Question Time – to receive any questions/concerns from the public on matters on the agenda.

6. Co-option of new Mountfield Parish Councillor

To discuss the details of the co-option process for a new MPC Councillor.

7. “Quiet Lanes”

To discuss the possibility/implications of “Quiet Lanes” in Mountfield (Councillor Miles)

8. DEFRA Deer Management proposal

To discuss the above and the British Gypsum information.

9. Matters Outstanding

  • Due to the resignation of Nick Randle the proposed MPC Resilience Plan and Gigabit Broadband Voucher Scheme are presently in abeyance.
  • Welcome Packs (Councillor Miles).
  • MPC Environmental Policy (Councillor Miles).

10. Planning

10.1 Planning applications for consideration

  • RR/2022/1750/P – John’s Cross Inn, John’s Cross Road (A21)

Alterations and improvements to an existing Grade II listed property. Works to include: the removal of the existing brick and tiled lean-to extension to the rear and replacement with a new low pitched extension; adaptions to the existing staircase to enlarge the first floor landing; installation of a new fence to the front of the property and other minor improvement works.

Click on this link to see full details on the RDC planning website

  • RR/2022/1752/L – John’s Cross Inn, John’s Cross Road (A21)

Listed building consent for above application.

Click on this link to see full details on the RDC planning website

  • RR/2022/1996/O – Little Millham Annexe, Mountfield Lane

Certificate of Lawfulness for an existing change of use from office space to a residential dwelling.

Click on this link to see full details on the RDC planning website

  • RR/2022/1098/L – Carpenter’s Cottage, Vinehall Road

Creation of window and associated dormer to north elevation.

Click on this link to see full details on the RDC planning website

  • RR/2022/1962/P – Castle Farm Cottages, Mountfield TN32 5JU

Extension of residential curtilage and erection of timber framed double garage on land previously used as a parking area outside the curtilage of property.

Click on this link to see full details on the RDC planning website

  • RR/2022/2180/P – Baldwins Farm, Mountfield Lane

Retention of garden landscaping works, dwarf retaining wall and log/bin store (retrospective).

Click on this link to see full details on the RDC planning website

10.2 To discuss the issues surrounding planning application RR/2022/840/P (Sedlescombe)

and any future actions by MPC.

10.3 Any other planning matters for discussion.

11. Enforcement

11.1 No Mountfield items on the most recent RDC Enforcement List.

11.2 Any other enforcement matters for discussion.

12. Highways/Rights of Way

To consider any urgent matters that need reporting to ESCC Highways and RoW.

13. Finance

13.1 Bank balances at 31.08.22

  • MPC deposit account – £23,953.87
  • MPC current account – £1,535.93
  • KGF current account – £4,121.46

13.2 Payments for approval

  • Clerk – salary/home office (Aug/Sep 2022) – £910.80
  • ***Dallington Parish Council – £301.97
  • * ESALC/NALC subscription 2022-23 – £162.70
  • * SP Services (2 defibb carry cases) – £144.00
  • * T. Tidmarsh (keys cut for KGF) – £40.00
  • * PlaySafety (playground inspection 2022) – £84.00
  • * Mitch Safety (KGF pavilion fire inspection 2022) – £70.00
  • * Mastercard fee – £3.00
  • * Satswana (DPO services 2022-23) – £90.00

*** Godaddy charge for hosting (3-year) term, Godaddy charged to incorrect card.

* Paid already

13.3 To approve the cash book, bank reconciliations and budget monitor at 31.08.22.

14. Dates of next meetings

  • 11.10.22 – planning meeting (provisional)
  • 08.11.22 – full council meeting

3 new planning applications for Mountfield

RR/2022/1752/L – John’s Cross Inn, John’s Cross
Alterations and improvements to an existing Grade II listed property.  Works to include – the removal of the existing brick and tiled lean-to extension to the rear and replacement with a new low pitched extension; adaptions to the existing staircase to enlarge the first floor landing; installation of a new fence to the front of the property and other minor improvement works.
Deadline for responses – 10.09.22

Click on this link to see full details on the RDC planning website

RR/2022/1996/O – Little Millham Annexe
Certificate of Lawfulness for an existing change of use from office space to a residential dwelling.
Deadline for responses – 07.09.22

Click on this link to see full details on the RDC planning website

RR/2022/2098/L – Carpenters Cottage, Vinehall Road
Creation of window and associated dormer to north elevation.
Deadline for responses – 17.09.22

Click on this link to see full details on the RDC planning website

These planning applications will be on the agenda at the MPC council meeting on 13.09.22.

Agenda for the Mountfield Parish Council Extraordinary Council Meeting – 30.08.22

AGENDA FOR THE EXTRAORDINARY MOUNTFIELD PARISH COUNCIL MEETING, TO BE HELD ON 30th AUGUST 2022

24th August 2022

Parish Council Members are summoned to an Extraordinary Meeting of Mountfield Parish Council, to be held o 30th August at 7.30pm in Mountfield Village Hall.

Members of the press and public are welcome and encouraged to attend.

Irene Marchant – Parish Clerk/RFO

St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA

01424 838414/07711224150 – [email protected]

1. Disclosure of interests

To receive any disclosures by Members of personal interests in matters on the agenda, the nature of any such interest and whether the Member regards the interest as a disclosable pecuniary interest under the terms of the Code of Conduct.

2. Dispensations

3. Apologies for absence

4. Open Forum

To receive any queries or concerns from members of the public.

5. Clarification and update

To clarify the issues and update the progress and developments regarding planning application RR/2022/840/P, considered at Rother District Council’s Planning Committee Meeting on 21.07.22.

6. Procedures

Procedures to allow MPC to keep pace with developments on this particular issue and for the future.

7. Sanction of costs

To sanction any costs, particularly joint legal actions.

8. Dates of next meetings

13.09.22 – full council meeting.

11.10.22 – planning meeting (provisional).

Agenda for the MPC meeting on 12.07.22

Apologies – incorrect agenda published.  The correct agenda is below.

AGENDA FOR THE MOUNTFIELD PARISH COUNCIL MEETING, TO BE HELD ON 12th JULY 2022

6th July 2022

Parish Council Members are summoned to a meeting of Mountfield Parish Council, to be held on 12th July 2022 at 7.30pm in Mountfield Village Hall.

Members of the press and public are welcome and encouraged to attend.

Irene Marchant – Parish Clerk/RFO

St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA

01424 838414/07711 224150 – [email protected]

1. Disclosure of interests

To receive any disclosures by Members of personal interests in matters on the agenda, the nature of any such interest and whether the Member regards the interest as a disclosable pecuniary interest under the terms of the Code of Conduct.

2. Dispensations

3. Apologies for absence

4. Accuracy of the minutes of the previous meeting(s)

5. Open Forum

5.1 County Council report (ESCC) – Councillor K. Field

5.2 District Council report (RDC) – Councillor E. Kirby-Green

5.3 Public Question Time

6. KGF Management

To discuss and finalise arrangements for the management of the KGF, e.g., new users, appropriate contacts, upkeep and keyholders.

7. The Queen’s 70th Jubilee

7.1 To finalise arrangements for the Jubilee cricket match.

7.2 Installation of the oak bench outside the Village Hall.

8. Matters outstanding from previous meetings

8.1 Resilience/Crisis Plan for Mountfield (Councillor Randle)

8.2 Gigabit Broadband Voucher Scheme (Councillor Randle)

8.3 Welcome Packs (Councillor Miles)

8.4 MPC Environmental Policy (Councillor Miles)

9. Consultation – Transport for the South East

To decide on MPC’s response to this consultation.

10. Planning

10.1 Planning application for consideration.

RR/867/CM British Gypsum, Mountfield

Variation of conditions 1 and 2 (re: importation of high grade gypsum) of planning permission RR/756/CM

Click on this link to see full details on the ESCC planning website

10.2 Any other planning matters for discussion.

11. Enforcement

11.1 One Mountfield item on RDC’s latest enforcement list. Millham, conversion of part of property into a self-contained annexe. Application requested.

11.2 Any other enforcement matters for discussion.

12. Highways/Rights of Way

To discuss any highways/RoW matters.

13. East Sussex Police request

To respond to this request from East Sussex Police for the three top priorities for Mountfield regarding their patrol plans.

14. Finance

13.1 To approve the following payments:

  • Clerk, salary/HO, expenses (Jun/Jul 2022) – £920.79
  • * Impact Trophies (Jubilee Cup) – £300.00
  • * MVH (room hire 2022-23) – £175.00
  • * Mastercard fee – £3.00
  • * Teak Garden (Jubilee Bench) – £1,991.40
  • * UT service charge – £18.00

13.2 To approve the 1st quarter accounts at 30.06.22

15. Dates of next meetings

09.08.22 – planning meeting (provisional)

13.09.22 – full council meeting

 

Notice of Public Rights and Publication of Annual Governance and Accountability Return (Exempt Authority)

NOTICE OF PUBLIC RIGHTS AND PUBLICATION OF ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN (EXEMPT AUTHORITY)

ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2022

Local Audit and Accountability Act 2014 Sections 25, 26 and 27

The Accounts and Audit Regulations 2015 (SI 2015/234)

NOTICE

1. Date of announcement – 12th June 2022

2. Each year the smaller authority prepares an Annual Governance and Accountability Return (AGAR). The AGAR has been published with this notice. It will not be reviewed by the appointed auditor, since the smaller authority has certified itself as exempt from the appointed auditor’s review.

Any person interested has the right to inspect and make copies of the AGAR, the accounting records for the financial year to which it relates and all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those records must be made available for inspection by any person interested.

For the year ended 31st March 2022, these documents will be available on reasonable notice by application to:

  • Irene Marchant – Parish Clerk/RFO

St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA

01424 838414/07711 224150

[email protected]

  • Commencing on Monday 13th June 2022 and ending on Friday 22nd July 2022

3. Local government electors and their representatives also have:

  • The opportunity to question the appointed auditor about the accounting records, and
  • The right to make an objection which concerns a matters of which the appointed auditor could either make a public interest report or apply to the court for a declaration that an item of account is unlawful. Written notice of an objection must first be given to the auditor and a copy sent to the smaller authority.

The appointed auditor can be contacted at the address in paragraph 4. below for this purpose between the above dates only.

4. The smaller authority’s AGAR is only subject to review by the appointed auditor if questions or objections raised under the Local Audit and Accountability Act 2014 lead to the involvement of the auditor. The appointed auditor is:

  • PKF Littlejohn LLP (ref: SBA Team)

1 Westferry Circus, Canary Wharf, London E14 4HD

[email protected]

5. This announcement is made by:

  • Irene Marchant – Parish Clerk/RFO