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AGENDA FOR THE MOUNTFIELD PARISH ANNUAL COUNCIL MEETING ON 10th MAY 2022

5th May 2022

Parish Council Members are summoned to the Annual meeting of Mountfield Parish Council to be held on 10th May 2022 at 7.30pm in Mountfield Village Hall.
Members of the press and public are welcome and encouraged to attend.
Irene Marchant – Parish Clerk/RFO
St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA
01424 838414/0771122 4150 – clerk@mountfield.org.uk

1. Election of Chair for 2022-23

2. Election of Vice-Chair – 2022-23

3. Disclosure of interests

To receive any disclosures by Members of personal interests in matters on the agenda, the nature of any such interest and whether the Member regards the interest as a disclosable pecuniary interest under the terms of the Code of Conduct.

4. Dispensations

5. Apologies for absence

6. Accuracy of the minutes of the previous meeting(s)

7. Open Forum

7.1 County Council report (ESCC) – Councillor K. Field

7.2 District Council report (RDC) – Councillor E. Kirby-Green

7.3 Public Question Time

8. Approval of the Annual Governance and Accountability Return 2021-22 (AGAR)

For Members to approve, by resolution, the following:

8.1 The Certificate of Exemption 2021-22.

8.2 The Annual Governance Statement 2021-22 (Section 1).

8.3 The Accounting Statements 2021-22 (Section 2).

8.4 The Explanation of Variances and Bank Reconciliation at 31.03.22.

8.5. To thank Mr. Harding for the constructive and positive manner in which he conducted the internal audit for MPC 2021-22 and to appoint him as MPC’s internal auditor for 2022-23.

For information, MPC have been selected for an Intermediate Review by PKF Littlejohn this year.

9. Re-adoption/amendments to MPC’s council documents

10. MPC appointments to outside bodies

11. Email Reponses

To discuss the procedure for email responses between the Members and Clerk, bearing in mind we only meet for full council meetings every eight weeks. Comments for planning responses sometimes, albeit rarely, have to be made using the Clerk’s delegated authority.

(Councillor P. Miles)

12. Matters outstanding from previous meetings

12.1 Resilience/Crisis Plan for Mountfield (Councillor Randle)

12.2 Gigabit Broadband Voucher Scheme (Councillor Randle)

12.3 Welcome Packs (Councillor Miles)

12.4 MPC Environmental Policy (Councillor Miles)

It is understood that due to the time and effort involved in the above matters and personal commitments, these issues will not be finalised at this meeting.

13. The Queen’s 70th Jubilee

To decide finally that MPC will buy an oak bench (engraved/with a plaque) to commemorate this and donate a Jubilee Cup to the Mountfield Cricket Club.

14. Planning

14.1 Planning application(s) for consideration

Amended application

RR/2022/216/P – The Banks, Greenhouse, Mountfield Lane

Demolition of existing greenhouse building and erection of replica building to be used for holiday accommodation.

Click on this link to see full details on the RDC planning website

Amended application

RR/2022/217/L – The Banks, Greenhouse, Mountfield Lane

Listed building consent for above application.

Click on this link to see full details on the RDC planning website

14.2 Other planning matters for discussion

  • RR/2021/1907/P – John’s Cross Café, Land at John’s Cross Road. The applicant has appealed to the Secretary of State against the decision of RDC to refuse planning permission.
  • Any other planning matters for discussion.

15. Enforcement

15.1 No Mountfield items on RDC weekly enforcement list.

15.2 Any other enforcement matters for discussion.

16. Highways/Rights of Way

To discuss any highways/rights of way issues.

17. Finance

17.1 Bank balances at 30.04.22

  • MPC deposit account - £22,386.25
  • MPC current account - £3,932,37
  • KGF current account - £3,947.91

17.2 To approve the following payments

  • Clerk, salary/HO (Apr/May 2022), expenses - £940.41
  • *Adobe DC subscription - £181.10
  • *UserWay subscription - £339.28
  • *Mastercard fee - £3.00

*Already paid via Mastercard

167.3 To approve the cash book and bank reconciliation at 30.04.22.

18. Dates of next meetings

14.06.22 – Planning meeting (provisional, will only be held if required)

12.07.22 – Full council meeting

 

RR/2022/216/P The Banks, Greenhouse, Mountfield Lane
Demolition of existing greenhouse building and erection of replica building to be used for holiday accommodation.

Click on this link to see full details on the RDC planning website

RR/2022/217/L The Banks, Greenhouse, Mountfield Lane
Listed building consent for above application.

Click on this link to see full details on the RDC planning website

These applications will be on the agenda at the MPC Annual Meeting on 10.05.22.

We all had a very enjoyable evening at the Mountfield Parish Assembly 2022-23 - catching up with old friends and meeting new ones, particularly with a glass of wine in hand.
The reports from the people/organisations that make Mountfield great are listed below, just click on the links.

East Sussex County Council

Rother District Council

Mountfield PCC

Mountfield Village Hall

The Messenger

Darwell Area Conservation Society (DACS) and walks information

Mountfield Cricket Club

Mountfield Football Club

Battle Area Community Transport (BACT) and information

Mountfield Community Arts

Battle Ramblers

 

The Mountfield Parish Assembly 2022 will be on 12th April 2022, to start at 7.30pm.
Although hosted by the Parish Council, this is not a parish council meeting, but an opportunity for the Mountfield community, those involved in it (Council and District Councillors etc.) and Mountfield organisations to get together, enjoy a glass of wine (soft drinks will also be available), chat to each other and met up with old friends.
All reports will be available for you to read at your leisure at the Assembly and they will be posted on this website.
It is an enjoyable social event and we hope to see you all there.

 

12th January 2022

Parish Council Members are summoned to a meeting of Mountfield Parish Council to be held on 18th January 2022 at 7.30pm in Mountfield Village Hall.
Members of the press and public are welcome and encouraged to attend.
Irene Marchant - Parish Clerk/RFO
St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA
01424 838414/07711224150 - clerk@mountfield.org.uk

1. Disclosure of Interests

To receive any disclosures by Members of personal interests in matters on the agenda, the nature of any such interest and whether the Member regards the interest as a disclosable pecuniary interest under the terms of the Code of Conduct.

2. Dispensations

3. Council Vacancy

To consider any application for co-option and if a suitable candidate is agreed to proceed to fill the vacancy immediately.

4. Apologies for absence

5. Accuracy of the minutes of previous meetings

6. Open Forum

6.1 County Council report (ESCC)

6.2 District Council report (RDC)

6.3 Public Question Time - to receive any questions or concerns from members of the public on matters on the agenda

7. MPC Budget 2022-23

To approve, by resolution, the MPC draft revenue budget for 2022-23 as presented by the Clerk.

8. MPC Precept 2022-23

To resolve the MPC precept amount for 2022-23.

9. The Queen's 70th Jubilee

To discuss and plan any events/celebrations/other actions to celebrate the jubilee.

10. MPC Environmental Policy

To consider an MPC Environmental Policy (Councillor P. Miles)

11. Attendance at regular third party meetings

To consider an attendance rota for MPC meetings for such meetings, e.g. Police, RALC.

12. Phone box in New Cut

To finally decide what use is to be made of this historic phone box.

13. Consultations/Responses

Rother District Council Budget and Council Tax Consultation (response by 31.01.22)

14. Planning

14.1 Planning applications for consideration

None.

14.2 Any other planning matters for discussion

15. Enforcement

15.1 RDC Weekly Enforcement list

15.2 Any other enforcement matters for discussion

16. Finance

16.1 Bank balances at 31.12.21

  • MPC deposit account - £20,825.89
  • MPC current account - £2,110.23
  • KGF current account - £4,089.91

16.2 Payments for approval

  • Clerk (Dec 21-Jan 22) salary, home office, expenses - £947.62

16.3 Approval of third quarter accounts at 31.12.21

To approve the third quarter accounts at 31.12.21 as presented by the Clerk.

17. Dates of next meetings

  • 08.02.22 - planning meeting (provisional, will only be held if required)
  • 08.03.22 - KGF meeting (starts 7.00pm)
  • 08.03.22 - full council meeting
    All to start at 7.30pm in Mountfield Village Hall, unless otherwise stated above

 

 

 

 

Mountfield Parish Council have a vacancy for a Councillor due to the resignation of Caroline Hollamby, she gave great service to the Mountfield community and will be missed.
We hope to co-opt a new Councillor at our meeting on 18.01.22 (agenda to be published shortly).
If anyone is interested in applying, please download the application below and for any further information, contact the Clerk on - clerk@mountfield.org.uk - or phone me on 01424 838414.
All application forms must be received by the Clerk by 4.00pm on 14.01.22.
Irene - Parish Clerk

MPC Casual Vacancy Application Form

 

8th December 2021

Parish Council Members are summoned to a meeting of Mountfield Parish Council (planning), to be held on 14th December 2021, at 7.30pm in Mountfield Village Hall.
Members of the public and press are welcome and encouraged to attend.

Irene Marchant, Parish Clerk/RFO
St. Giles, Woods Corner, Dallington, East Sussex T21 9LA
01424 838414/07711224150
clerk@mountfield.org.uk

1. Disclosure of Interests

To receive any disclosures by Members of personal interests in matters on the agenda, the nature of any such interest and whether the Member regards the interest as a disclosable pecuniary interest under the terms of the Code of Conduct.

2. Dispensations

3. Apologies for Absence

4. Open Forum

Public Question Time - to receive any questions or concerns from members of the public on matters on the agenda.

5. Planning

5.1 Planning applications for consideration

RR/2021/1586/P - 2 Crossing Farm, land at Eatenden Lane
Application for reserved matters for the approval of access, appearance, landscaping, layout and scale for the erection of a pair of semi-detached dwellings (outline application approved on appeal APP/U1430/W/18/3218578).

Click on this link to see full details on the RDC planning website

RR/2021/2836/P - 9 Mountfield Villas, Solomons Lane
Demolition of existing garage and erection of replacement detached garage.

Click on this link to see full details on the RDC planning website

RR/2021/2700/P - 1 Mountfield Villas, Hoath Hill
Proposed demolition of existing storage building and erection of replacement detached  garage building.

Click on this link to see full details on the RDC planning website

5.2 Other planning matters for discussion

  • To ratify, by resolution, the Clerk's delegated authority to respond to planning applications on behalf of MPC, when a formal meeting is impossible.
  • A brief review of progress/outcomes (planning/enforcement) since previous MPC meetings (Councillor P. Miles).

6. Enforcement

  • Enforcement issues at Baldwins Farm (Councillor P. Miles).
  • Any Mountfield items on RDC's recent enforcement lists.
  • Any other enforcement matters for discussion.

7. Dates of next meetings

  • 11.01.22 - Full council meeting.
  • 08.02.22 - Planning meeting (provisional, will only be held if required)
  • Both to start at 7.30pm in Mountfield Village Hall

 

 

  1. In accordance with Section 87(2) of the Local Government Act 1972, NOTICE IS HEREBY GIVEN that a CASUAL VACANCY has occurred in the office of PARISH COUNCILLOR of the above named Parish in the Ward of Burwash and the Weald, due to the resignation of Councillor Caroline Hollamby.
  2. An election to fill this vacancy will be held if, within 14 days (not counting Saturdays and Sundays and certain days) from the date below, TEN electors for the Parish give notice in writing claiming such an election to the Returning Officer.
  3. The name and address of the Returning Officer is:
    MALCOLM JOHNSON
    RETURNING OFFICER
    ROTHER DISTRICT COUNCIL
    TOWN HALL
    BEXHILL-ON-SEA
    EAST SUSSEX TN39 3JX
  4. In accordance with Rule 5(4) of the Local Elections (Parishes and Communities) Rules 2006, if the vacancy is not filled by election, it shall be filled by the Parish Council as soon as practicable.
  5. For further information about the co-option process, which the Parish Council will follow if not valid request for an election is received, please contact the Parish Clerk.

Signed: Irene Marchant - Parish Clerk
Dated: 6th December 2021
Address: St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA
01424 838414/07711224150
clerk@mountfield.org.uk