Category: Parish Council

Parish Council Members are summoned to a meeting of Mountfield Parish Council, to be held on 10th September 2024, at 7.30pm in Mountfield Village Hall.

Members of the press and public are welcome and encouraged to attend.

Irene Marchant (Parish Clerk/RFO)

St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA

01424 838414/07711224150

[email protected]

5th September 2024

AGENDA

1. Disclosure of interests

To receive any disclosures by Members of personal interests in matters on this agenda, the nature of any such interest and whether the Member regards the interest as a disclosable pecuniary interest under the terms of the Code of Conduct.

2. Dispensations

3. Apologies for absence

4. Accuracy of the minutes of the previous meeting(s)

5. Open Forum

• County Council report (ESCC) – Councillor K. Field
• District Council report (RDC) – Councillor E. Kirby-Green
• Public Question Time – to receive any questions/concerns from members of the public on matters on this agenda.

6. RR/2024/2467/O – land south of Park Pale House

To discuss the current situation and the site meeting on 11.09.24 with Southern Water.

7. Highways England/John’s Cross speed limit

For Councillor Purdie to brief the Members on latest situation (COUNCILLOR PURDIE)

8. Mountfield Village Hall Rest Centre/Resilience Plan

For Councillor Whines to brief the Members on actions taken/needed (COUNCILLOR WHINES)

9. ESCC Wildlife/Meadow verge applications 2025

For Members to consider any wildlife verges they wish included in this.

10. Wastebins and collection

For Members to consider installing and arranging collection of refuse for the following requested wastebins – at the layby in New Cut (resident request), the entrance to the KGF (MCC request) and Mountfield Heath School (litter from bus stop opposite the Tack Room).

11. Brightling Parish Council – Community Land Trust (CLT)

For Members to consider the request for liaison with BPC and neighbouring parishes in establishing a CLT for affordable housing.

12. Grants/Donations

For Members to consider the donation request for the sum of £1,000 from the Mountfield Village Hall Committee for the annual fireworks event and the children’s Christmas party.

13. Playground

For Members to consider the inspection report from PlaySafety and actions to be taken.

14. MPC Asset Register

• For Members to consider items/valuations on the MPC asset register (some large, old items not included).
• To discuss a revaluation of the KGF pavilion.

15. Matters outstanding

• Defibrillator for Eatenden Lane – there is still an issue with precise location (BG land) and installation of post and backboard.
• Telephone box (CHAIR)
• Change of MPC domain and email suffixes (CLERK)

16. Planning

16.1 No planning applications for consideration.

16.2 Any other planning matters for discussion.

17. Enforcement

17.1 No Mountfield items on RDC’s most recent enforcement list.

17.2 Any other enforcement matters for discussion.

18. Highways/Rights of Way

• Most of the pavement from New Cut to the John’s Cross has been cleared by the landowner. There is approximately 200 metres left uncleared and unusable, the Clerk is to contact ESCC Highways/landowner(?) so action can be taken.
• Any other highways/RoW matters for discussion.

19. Finance

19.1 Bank balances at 31.08.24

• MPC deposit account – £ 23,051.11
• MPC current account – £6,628.12
• KGF current account – £4,941.77

19.2 To approve the following payments:

• Clerk, salary/home office (Aug/Sep 2024) – £1,080.20
• * Mastercard fee – £3.00
• * Parish Online subscription 2024-24 – £63.00

* already paid

20. Dates of next meetings

• 08.10.24 – full council meeting (provisional)
• 12.11.24 – full council meeting

Notice of Completion of Audit

Annual Governance and Accountability Return for the year ended 31st March 2024

Sections 20(2) and 25 of the Local Audit and Accountability Act 2014

Accounts and Audit Regulations 2015 (SI 2015/234)

1. The audit of accounts for Mountfield Parish Council for the year ended 31st March 2024 has been completed and the accounts have been published.

2. The Annual Governance and Accountability Return is available for inspection by any local government elector in the area of Mountfield Parish Council on application to:

• Irene Marchant – Parish Clerk/RFO

St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA

01424 838414/07711224150

[email protected]

• At an agreed mutually convenient time until 31st October 2024.

 

3. Copies will be provided to any person on payment of £20.00 for each copy of the Annual Governance and Accountability Return.

Announcement made by: Irene Marchant – Parish Clerk/RFO

Date of announcement – 19th August 2024

Parish Council Members are summoned to a meeting of Mountfield Parish Council to be held on 13th August 2024, at 7.30pm in Mountfield Village Hall.

Members of the press and public are welcome and encouraged to attend.

Irene Marchant – Parish Clerk/RFO

St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA

01424 838414/07711 224150

[email protected]

8th August 2024

AGENDA

1. Disclosure of interests

To receive any disclosure by Members of personal interests in matters on the agenda, the nature of any such interest and whether the Member regards the interest as a disclosable pecuniary interest under the terms of the Code of Conduct.

2. Dispensations

3. Apologises for absence

4. Accuracy of the minutes of the previous meeting(s)

5. Open Forum

Public Question Time – to receive any questions from members of the public on items on this agenda.

6. RR/2024/2467/O – land south of Park Pale House

To consider the current situation, including the TPO, and resolve any further actions.

7. Highways England/John’s Cross speed limit

For Councillor Purdie to brief on the latest situation. (COUNCILLOR PURDIE)

8. Mountfield Village hall Rest Centre/Resilience Plan

This item will be discussed at the MPC meeting in September.

9. Matters outstanding

These items will be discussed at the MPC meeting in September.

10. Planning

10.1 Planning applications for consideration.

• RR/2024/1116/P – Archers Wood, London Road

Proposed extension to existing outbuilding.

Click on this link to see full details on the RDC planning website

• RR/2024/1094/P – 2 Woodsdale Cottages, London Road

Proposed two-storey extension as an alternative to approval of RR/2024/517/P.

Click on this link to see full details on the RDC planning website

• RR/2024/911/P – Old Park Pale, Mountfield Lane

Create wider parking area. Form new side entrance door to provide direct access from the parking area. Construct a timber-framed extension to extend kitchen area. Refurbish the house and carry out minor internal alterations to update the accommodation. Reconstruct the existing garage to create a new annexe for ancillary accommodation to the main house. Install a new shed and small deck.

Click on this link to see full details on the RDC planning website

• RR/2024/912/L – Old Park Pale, Mountfield Lane

Listed building consent for above application.

Click on this link to see full details on the RDC planning website

10.2 Any other planning matters for discussion.

11. Enforcement

11.1 No Mountfield items on RDC’s latest enforcement list.

11.2 Any other enforcement matters for discussion.

12. Highways/Rights of Way

• The Clerk has contacted the landowner regarding the pavement from New Cut to the John’s Cross roundabout, it is now unusable and is waiting for a reply.
• Any other Highways/RoW matters for discussion.

13. Finance

13.1 Bank balances at 31.07.24

• MPC deposit account – £21,051.11
• MPC current account – £3,471.32
• KGF current account – £4,851.77

13.2 To approve the following payments:

• RALC subscription 2024-25 – £32.00
• Mitch Safety (fire extinguishers KGF) – 95.00
• Ticehurst PC, half pledged amount for first JR – £1,500.00
• * Amazon, 2 flash drives (back-ups) – 164.97
• * Godaddy, emails update (1 year) – £200.59

Already paid.

14. Dates of next meetings

• 10.09.24 – KGF meeting (starts 6.45pm)
• 10.09.24 – full council meeting
• 08.10.24 – full council/planning meeting (provisional)

Parish Council Members are summoned to a meeting of Mountfield Parish Council, to be held on 9th July 2024, at 7.30pm in Mountfield Village Hall.

Members of the press and public are welcome and encouraged to attend.

Irene Marchant (Parish Clerk/RFO)

St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA

01424 838414/07711 224150

[email protected]

4th July 2024

AGENDA

1. Disclosure of interests

To receive any disclosures by Members of personal interests in matters on the agenda, the nature of any such interest and whether the Member regards the interest as a disclosable pecuniary interest under the terms of the Code of Conduct.

2. Dispensations

3. Apologies for absence

4. Accuracy of the minutes of the previous meetings

5. Open Forum

5.1 County Council report (ESCC) – Councillor K. Field

5.2 District Council report (RDC) – Councillor E. Kirby-Green

5.3 Public Question Time – to receive any questions from members of the public on items on this agenda.

6. RR/2023/2467/O – Land south of Park Pale House

• To agree/amend the draft Terms of Reference for the Solar Array Working Group as presented by the Chair.
• To consider the notes from the first meeting of the Working Party and any actions to be taken.
• To consider the request to support the TPO recently submitted by a Mountfield resident.
• To consider further actions, including a site meeting (Working Party/Southern Water). A site meeting has been requested; SW are still to reply.

7. Highways England/John’s Cross speed limit

Councillor Purdie to brief on the latest situation. (COUNCILLOR PURDIE)

8. Grants/Donations

To consider the grant request from Mountfield Village Hall Committee (MVHC) for a grant in the sum of £1,000, to buy equipment for a Mother and Child Group.

(COUNCILLOR WHINES)

9. Mountfield Village Hall Rest Centre/Resilience Plan

Councillor Whines to brief on the latest situation. (COUNCILLOR WHINES)

10. Matters Outstanding

• Defibrillator for Eatenden Lane: a post and backboard are still required. (CLERK)
• MPC change of domain name and suffix to .gov. (CLERK)
• Telephone Box: in progress. (CHAIR)

11. Planning

11.1 Planning application for consideration

• RR/2024/988/P – Jasmine Cottage, Hoath Hill

Erection of two wooden sheds in rear garden to be used as hobby rooms.

Click on this link to see full details on the RDC planning website

11.2 Any other planning matters for discussion.

12. Enforcement

12.1 No Mountfield items on RDC’s latest enforcement list

12.2 Any other enforcement matters for discussion.

13. Highways/Rights of Way

14. Finance

14.1 Bank statements at 30.06.24

• MPC deposit account – £23,051.11
• MPC current account – £4,574.04
• KGF current account – £4,886.77

14.2 To approve the following payments:

• Clerk: salary/HO/expenses (Jun/Jul 2024) – £1,104.18
• Satswana: DPO services 2024-25 – £90.00
• * Godaddy: website security (1 year) – £129.46
• * Amazon: 2 USB flashdrives – £88.70
• * ICO registration 2024-25 – £40.00
• * Clear Councils: MPC insurance 2024-24 – £552.38
• * Mastercard fee – £3.00

* Already paid

14.3 To approve the first quarter accounts at 30.06.24 as presented by the Clerk.

14.4 To sign the UT mandates to enable Councillor Coates access to MPC/KGF internet banking.

15. Dates of next meetings

• 13.08.24 – Planning Meeting (provisional)
• 10.09.34 – Full Council Meeting

16. Exclusion of Public and Press

Pursuant to Section 1((2) of the Public Bodies (Admission to Meetings) Act 1960, to resolve

that the public and press be excluded 17.

17. Closed Session

The public and press will be excluded from this session as it may contain discussion on legal matters.