AGENDA FOR THE MOUNTFIELD PARISH COUNCIL ANNUAL MEETING TO BE HELD ON 14th MAY 2024
Parish Council Members are summoned to the Annual Council Meeting of Mountfield Parish Council, to be held on 14th May 2024, at 7.30pm in Mountfield Village Hall.
Members of the press and public are welcome and encouraged to attend.
Irene Marchant – Parish Clerk/RFO
8th May 2024
St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA
01424 838414/07711 224150
1. Election of Chair for 2024-25
2. Election of Vice-Chair for 2024-25
3. Co-option of new Councillor
4. Disclosure of Interests
5. Dispensations
6. Apologies for absence
7. Accuracy of the minutes of previous meeting(s)
8. Open Forum
8.1 County Council report (ESCC) – Councillor K. Field
8.2 District Council report (RDC) – Councillor E. Kirby-Green
8.3 Public Question Time – to receive any questions from members of the public on items on this agenda.
9. Approval of the Annual Governance and Accountability Return 2023-24 (AGAR)
For Members to approve by resolution the following:
9.1 The Annual Governance Statement (Section 1)
9.2 The Accounting Statements (Section 2)
9.3 The Explanation of Variances and Bank Reconciliation at 31.03.24.
9.4 To thank Mr. Harding for the constructive and positive manner in which he conducted the internal auditor role for the MPC AGAR 2023-24 and to appoint as MPC’s internal auditor for 2024-25.
10. Re-adoption/amendments to MPC’s council documents
11. MPC appointments to outside organisations
12. Highways England/John’s Cross speed limit
Councillor Purdie to brief on the current situation and, if necessary, to agree a course of action. (ACTION COUNCILLOR PURDIE)
13. Mountfield Village Hall Rest Centre/Resilience Plan
This item will be discussed at the MPC July meeting as Councill Whines has sent apologies.
14. MPC change of domain name and email suffixes
The Clerk to brief on the current situation. (ACTION CLERK)
15. Defibrillators
A post and backboard are needed for the defibrillator to benefit the residents of Eatenden Lane. The Chair is to arrange this. (ACTION CHAIR)
16. MPC Environmental Policy
To consider the draft MPC Environment Policy and make amendments/finalise for publishing.
17. Matters Outstanding
17.1 Welcome Packs: still a work in progress.
17.2 Telephone Box: the Chair to brief on the cleaning and re-painting progress
(ACTION CHAIR)
18. Consultation on the Draft Rother Local Plan 2020-2040 and the RDC Draft Housing and Economic Land Availability (HELAA)
For Members to consider MPC’s response to this consultation. For information, all sites identified in Mountfield have been rejected for development.
19. Playground
For Members to consider a regular maintenance contract, weekly inspections and new play equipment. For information, the PlaySafety ROSPA inspection is due in June 2024.
20. Planning
20.1 Planning application for consideration
RR/2024/556/P – Crowhurst Farm, Storage Barn, Eatenden Lane
Proposed kiln drying facility.
Click on this link to see full details on the RDC planning website
20.2 Any other planning matters for discussion.
21. Enforcement
21.1 No Mountfield items on RDC’s latest enforcement list.
21.2 Any other enforcement matters for discussion.
22. Highways/Rights of Way
To discuss the current situation and poor response from ESCC Highways to some complaints.
23. Finance
23.1 Bank balances at 30.04.24:
- MPC deposit account – £22,894.59
- MPC current account – £3,381.09
- KGF current account – £4,174,77
23.2 To approve the following payments:
- Clerk, salary/home office (Apr/May 2024) – £1,080.20
- MVHC room hire 2024-25 – £170.
- ESALC subscription 2024-25 – £165.08
- * UserWay subscription 2024-25 – £346.51
- * Mastercard fee – £3.00
- * Trish Jones – £16.79
- * Littlewood Fencing – £9,541.01
23.3 To approve the fourth quarter accounts at 31.03.24 as presented by the Clerk.
23.4 To ensure all Members are logged into UT online banking to authorise new beneficiaries and payments.
24. Dates of next meetings
- 11.06.24 – Planning Meeting (provisional)
- 09.07.24 – Full Council Meeting