Agenda for the MPC meeting on 12.07.22

Apologies – incorrect agenda published.  The correct agenda is below.

AGENDA FOR THE MOUNTFIELD PARISH COUNCIL MEETING, TO BE HELD ON 12th JULY 2022

6th July 2022

Parish Council Members are summoned to a meeting of Mountfield Parish Council, to be held on 12th July 2022 at 7.30pm in Mountfield Village Hall.

Members of the press and public are welcome and encouraged to attend.

Irene Marchant – Parish Clerk/RFO

St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA

01424 838414/07711 224150 – clerk@mountfield.org.uk

1. Disclosure of interests

To receive any disclosures by Members of personal interests in matters on the agenda, the nature of any such interest and whether the Member regards the interest as a disclosable pecuniary interest under the terms of the Code of Conduct.

2. Dispensations

3. Apologies for absence

4. Accuracy of the minutes of the previous meeting(s)

5. Open Forum

5.1 County Council report (ESCC) – Councillor K. Field

5.2 District Council report (RDC) – Councillor E. Kirby-Green

5.3 Public Question Time

6. KGF Management

To discuss and finalise arrangements for the management of the KGF, e.g., new users, appropriate contacts, upkeep and keyholders.

7. The Queen’s 70th Jubilee

7.1 To finalise arrangements for the Jubilee cricket match.

7.2 Installation of the oak bench outside the Village Hall.

8. Matters outstanding from previous meetings

8.1 Resilience/Crisis Plan for Mountfield (Councillor Randle)

8.2 Gigabit Broadband Voucher Scheme (Councillor Randle)

8.3 Welcome Packs (Councillor Miles)

8.4 MPC Environmental Policy (Councillor Miles)

9. Consultation – Transport for the South East

To decide on MPC’s response to this consultation.

10. Planning

10.1 Planning application for consideration.

RR/867/CM British Gypsum, Mountfield

Variation of conditions 1 and 2 (re: importation of high grade gypsum) of planning permission RR/756/CM

Click on this link to see full details on the ESCC planning website

10.2 Any other planning matters for discussion.

11. Enforcement

11.1 One Mountfield item on RDC’s latest enforcement list. Millham, conversion of part of property into a self-contained annexe. Application requested.

11.2 Any other enforcement matters for discussion.

12. Highways/Rights of Way

To discuss any highways/RoW matters.

13. East Sussex Police request

To respond to this request from East Sussex Police for the three top priorities for Mountfield regarding their patrol plans.

14. Finance

13.1 To approve the following payments:

  • Clerk, salary/HO, expenses (Jun/Jul 2022) – £920.79
  • * Impact Trophies (Jubilee Cup) – £300.00
  • * MVH (room hire 2022-23) – £175.00
  • * Mastercard fee – £3.00
  • * Teak Garden (Jubilee Bench) – £1,991.40
  • * UT service charge – £18.00

13.2 To approve the 1st quarter accounts at 30.06.22

15. Dates of next meetings

09.08.22 – planning meeting (provisional)

13.09.22 – full council meeting

 

Notice of Public Rights and Publication of Annual Governance and Accountability Return (Exempt Authority)

NOTICE OF PUBLIC RIGHTS AND PUBLICATION OF ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN (EXEMPT AUTHORITY)

ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2022

Local Audit and Accountability Act 2014 Sections 25, 26 and 27

The Accounts and Audit Regulations 2015 (SI 2015/234)

NOTICE

1. Date of announcement – 12th June 2022

2. Each year the smaller authority prepares an Annual Governance and Accountability Return (AGAR). The AGAR has been published with this notice. It will not be reviewed by the appointed auditor, since the smaller authority has certified itself as exempt from the appointed auditor’s review.

Any person interested has the right to inspect and make copies of the AGAR, the accounting records for the financial year to which it relates and all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those records must be made available for inspection by any person interested.

For the year ended 31st March 2022, these documents will be available on reasonable notice by application to:

  • Irene Marchant – Parish Clerk/RFO

St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA

01424 838414/07711 224150

clerk@mountfield.org.uk

  • Commencing on Monday 13th June 2022 and ending on Friday 22nd July 2022

3. Local government electors and their representatives also have:

  • The opportunity to question the appointed auditor about the accounting records, and
  • The right to make an objection which concerns a matters of which the appointed auditor could either make a public interest report or apply to the court for a declaration that an item of account is unlawful. Written notice of an objection must first be given to the auditor and a copy sent to the smaller authority.

The appointed auditor can be contacted at the address in paragraph 4. below for this purpose between the above dates only.

4. The smaller authority’s AGAR is only subject to review by the appointed auditor if questions or objections raised under the Local Audit and Accountability Act 2014 lead to the involvement of the auditor. The appointed auditor is:

  • PKF Littlejohn LLP (ref: SBA Team)

1 Westferry Circus, Canary Wharf, London E14 4HD

sba@pkf-littlejohn.com

5. This announcement is made by:

  • Irene Marchant – Parish Clerk/RFO

Council Tax Rebate Scheme

Please see below details of the Council Tax Rebate Scheme, these have been sent by our District Councillor – Eleanor Kirby-Green.

The 20,000 households in bands A-D who pay their Council Tax by Direct Debit will receive the £150 into their bank account in around 2 weeks.  This follows the April Council Tax payment which verifies the bank details used to pay the April instalment as current and genuine.

The 9,000 households in bands A-D who pay their Council Tax by other means will be contacted to encourage them to give their bank details so we can pay direct.  Otherwise a post office payment scheme may be available, or at last resort, a credit onto their Council Tax bill.  This credit is not desirable as the scheme is meant to be a cash back scheme.

The 15,000 households in bands E-H who do not automatically qualify, will be able to apply for a discretionary scheme, if they reach certain criteria.  A cross-authority scheme is being agreed across East Sussex and will be subject of a Cabinet report in June.  There will be enough money in this scheme to support about 1,900 further households with £150. 

Agenda for MPC Annual Meeting on 10.05.22

AGENDA FOR THE MOUNTFIELD PARISH ANNUAL COUNCIL MEETING ON 10th MAY 2022

5th May 2022

Parish Council Members are summoned to the Annual meeting of Mountfield Parish Council to be held on 10th May 2022 at 7.30pm in Mountfield Village Hall.
Members of the press and public are welcome and encouraged to attend.
Irene Marchant – Parish Clerk/RFO
St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA
01424 838414/0771122 4150 – clerk@mountfield.org.uk

1. Election of Chair for 2022-23

2. Election of Vice-Chair – 2022-23

3. Disclosure of interests

To receive any disclosures by Members of personal interests in matters on the agenda, the nature of any such interest and whether the Member regards the interest as a disclosable pecuniary interest under the terms of the Code of Conduct.

4. Dispensations

5. Apologies for absence

6. Accuracy of the minutes of the previous meeting(s)

7. Open Forum

7.1 County Council report (ESCC) – Councillor K. Field

7.2 District Council report (RDC) – Councillor E. Kirby-Green

7.3 Public Question Time

8. Approval of the Annual Governance and Accountability Return 2021-22 (AGAR)

For Members to approve, by resolution, the following:

8.1 The Certificate of Exemption 2021-22.

8.2 The Annual Governance Statement 2021-22 (Section 1).

8.3 The Accounting Statements 2021-22 (Section 2).

8.4 The Explanation of Variances and Bank Reconciliation at 31.03.22.

8.5. To thank Mr. Harding for the constructive and positive manner in which he conducted the internal audit for MPC 2021-22 and to appoint him as MPC’s internal auditor for 2022-23.

For information, MPC have been selected for an Intermediate Review by PKF Littlejohn this year.

9. Re-adoption/amendments to MPC’s council documents

10. MPC appointments to outside bodies

11. Email Reponses

To discuss the procedure for email responses between the Members and Clerk, bearing in mind we only meet for full council meetings every eight weeks. Comments for planning responses sometimes, albeit rarely, have to be made using the Clerk’s delegated authority.

(Councillor P. Miles)

12. Matters outstanding from previous meetings

12.1 Resilience/Crisis Plan for Mountfield (Councillor Randle)

12.2 Gigabit Broadband Voucher Scheme (Councillor Randle)

12.3 Welcome Packs (Councillor Miles)

12.4 MPC Environmental Policy (Councillor Miles)

It is understood that due to the time and effort involved in the above matters and personal commitments, these issues will not be finalised at this meeting.

13. The Queen’s 70th Jubilee

To decide finally that MPC will buy an oak bench (engraved/with a plaque) to commemorate this and donate a Jubilee Cup to the Mountfield Cricket Club.

14. Planning

14.1 Planning application(s) for consideration

Amended application

RR/2022/216/P – The Banks, Greenhouse, Mountfield Lane

Demolition of existing greenhouse building and erection of replica building to be used for holiday accommodation.

Click on this link to see full details on the RDC planning website

Amended application

RR/2022/217/L – The Banks, Greenhouse, Mountfield Lane

Listed building consent for above application.

Click on this link to see full details on the RDC planning website

14.2 Other planning matters for discussion

  • RR/2021/1907/P – John’s Cross Café, Land at John’s Cross Road. The applicant has appealed to the Secretary of State against the decision of RDC to refuse planning permission.
  • Any other planning matters for discussion.

15. Enforcement

15.1 No Mountfield items on RDC weekly enforcement list.

15.2 Any other enforcement matters for discussion.

16. Highways/Rights of Way

To discuss any highways/rights of way issues.

17. Finance

17.1 Bank balances at 30.04.22

  • MPC deposit account – £22,386.25
  • MPC current account – £3,932,37
  • KGF current account – £3,947.91

17.2 To approve the following payments

  • Clerk, salary/HO (Apr/May 2022), expenses – £940.41
  • *Adobe DC subscription – £181.10
  • *UserWay subscription – £339.28
  • *Mastercard fee – £3.00

*Already paid via Mastercard

167.3 To approve the cash book and bank reconciliation at 30.04.22.

18. Dates of next meetings

14.06.22 – Planning meeting (provisional, will only be held if required)

12.07.22 – Full council meeting

 

Two amended planning applications for Mountfield

RR/2022/216/P The Banks, Greenhouse, Mountfield Lane
Demolition of existing greenhouse building and erection of replica building to be used for holiday accommodation.

Click on this link to see full details on the RDC planning website

RR/2022/217/L The Banks, Greenhouse, Mountfield Lane
Listed building consent for above application.

Click on this link to see full details on the RDC planning website

These applications will be on the agenda at the MPC Annual Meeting on 10.05.22.

Mountfield Parish Assembly 2022-23 reports

We all had a very enjoyable evening at the Mountfield Parish Assembly 2022-23 – catching up with old friends and meeting new ones, particularly with a glass of wine in hand.
The reports from the people/organisations that make Mountfield great are listed below, just click on the links.

East Sussex County Council

Rother District Council

Mountfield PCC

Mountfield Village Hall

The Messenger

Darwell Area Conservation Society (DACS) and walks information

Mountfield Cricket Club

Mountfield Football Club

Battle Area Community Transport (BACT) and information

Mountfield Community Arts

Battle Ramblers