Author: Irene - Parish Clerk

Mountfield Village Hall AGM – 26.07.22 at 7.00pm

Mountfield Village Hall – Annual General Meeting

Tuesday 26th July 2022 at 7.00pm

This is an appeal to all residents of Mountfield – your Village Hall needs you.

The Hall is arguably the most important building in the village. Through the diligent efforts of its Trustees and with some government lockdown support, it has survived the pandemic in very good shape but, as things have come back to life, the hike in energy prices are now giving great cause for concern. Few organisations could absorb the rise of 77% in electricity costs which we suffered in January 2022 and the Hall is no exception.

Having invested in a state-of-the-art, fully wireless AV system with electronic screen, integrated high-speed broadband, an automated online booking system, and with a self-contained committee/meeting room, fully equipped kitchen, well-appointed toilets (including baby-changing and disabled facilities) and ample car parking, the Hall has kept up with changing expectations BUT, and it’s a big but, the Committee of Trustees (which manages the Hall on behalf of the Mountfield community) needs your help, if the Hall is to survive and function in coming years.

The Founding Charter for the Hall, created in 1965 when the building was gifted to the community by the Mountfield Estate, expects a Committee of Trustees numbering well into double figures. With two retirements expected at the AGM, the Trustees will number just four– which is well below the “critical mass” required to maintain and manage the Hall on your behalf.

We have lots of ideas for the future, but the Hall needs more Trustees to join the Management Committee. It needs more helpers and volunteers, and it needs the moral support and backing of its villagers.

Please come along to the AGM on 26th July, beginning at 7 pm, and support the Hall.

 

Agenda for the MPC meeting on 12.07.22

Apologies – incorrect agenda published.  The correct agenda is below.

AGENDA FOR THE MOUNTFIELD PARISH COUNCIL MEETING, TO BE HELD ON 12th JULY 2022

6th July 2022

Parish Council Members are summoned to a meeting of Mountfield Parish Council, to be held on 12th July 2022 at 7.30pm in Mountfield Village Hall.

Members of the press and public are welcome and encouraged to attend.

Irene Marchant – Parish Clerk/RFO

St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA

01424 838414/07711 224150 – clerk@mountfield.org.uk

1. Disclosure of interests

To receive any disclosures by Members of personal interests in matters on the agenda, the nature of any such interest and whether the Member regards the interest as a disclosable pecuniary interest under the terms of the Code of Conduct.

2. Dispensations

3. Apologies for absence

4. Accuracy of the minutes of the previous meeting(s)

5. Open Forum

5.1 County Council report (ESCC) – Councillor K. Field

5.2 District Council report (RDC) – Councillor E. Kirby-Green

5.3 Public Question Time

6. KGF Management

To discuss and finalise arrangements for the management of the KGF, e.g., new users, appropriate contacts, upkeep and keyholders.

7. The Queen’s 70th Jubilee

7.1 To finalise arrangements for the Jubilee cricket match.

7.2 Installation of the oak bench outside the Village Hall.

8. Matters outstanding from previous meetings

8.1 Resilience/Crisis Plan for Mountfield (Councillor Randle)

8.2 Gigabit Broadband Voucher Scheme (Councillor Randle)

8.3 Welcome Packs (Councillor Miles)

8.4 MPC Environmental Policy (Councillor Miles)

9. Consultation – Transport for the South East

To decide on MPC’s response to this consultation.

10. Planning

10.1 Planning application for consideration.

RR/867/CM British Gypsum, Mountfield

Variation of conditions 1 and 2 (re: importation of high grade gypsum) of planning permission RR/756/CM

Click on this link to see full details on the ESCC planning website

10.2 Any other planning matters for discussion.

11. Enforcement

11.1 One Mountfield item on RDC’s latest enforcement list. Millham, conversion of part of property into a self-contained annexe. Application requested.

11.2 Any other enforcement matters for discussion.

12. Highways/Rights of Way

To discuss any highways/RoW matters.

13. East Sussex Police request

To respond to this request from East Sussex Police for the three top priorities for Mountfield regarding their patrol plans.

14. Finance

13.1 To approve the following payments:

  • Clerk, salary/HO, expenses (Jun/Jul 2022) – £920.79
  • * Impact Trophies (Jubilee Cup) – £300.00
  • * MVH (room hire 2022-23) – £175.00
  • * Mastercard fee – £3.00
  • * Teak Garden (Jubilee Bench) – £1,991.40
  • * UT service charge – £18.00

13.2 To approve the 1st quarter accounts at 30.06.22

15. Dates of next meetings

09.08.22 – planning meeting (provisional)

13.09.22 – full council meeting

 

Notice of Public Rights and Publication of Annual Governance and Accountability Return (Exempt Authority)

NOTICE OF PUBLIC RIGHTS AND PUBLICATION OF ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN (EXEMPT AUTHORITY)

ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2022

Local Audit and Accountability Act 2014 Sections 25, 26 and 27

The Accounts and Audit Regulations 2015 (SI 2015/234)

NOTICE

1. Date of announcement – 12th June 2022

2. Each year the smaller authority prepares an Annual Governance and Accountability Return (AGAR). The AGAR has been published with this notice. It will not be reviewed by the appointed auditor, since the smaller authority has certified itself as exempt from the appointed auditor’s review.

Any person interested has the right to inspect and make copies of the AGAR, the accounting records for the financial year to which it relates and all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those records must be made available for inspection by any person interested.

For the year ended 31st March 2022, these documents will be available on reasonable notice by application to:

  • Irene Marchant – Parish Clerk/RFO

St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA

01424 838414/07711 224150

clerk@mountfield.org.uk

  • Commencing on Monday 13th June 2022 and ending on Friday 22nd July 2022

3. Local government electors and their representatives also have:

  • The opportunity to question the appointed auditor about the accounting records, and
  • The right to make an objection which concerns a matters of which the appointed auditor could either make a public interest report or apply to the court for a declaration that an item of account is unlawful. Written notice of an objection must first be given to the auditor and a copy sent to the smaller authority.

The appointed auditor can be contacted at the address in paragraph 4. below for this purpose between the above dates only.

4. The smaller authority’s AGAR is only subject to review by the appointed auditor if questions or objections raised under the Local Audit and Accountability Act 2014 lead to the involvement of the auditor. The appointed auditor is:

  • PKF Littlejohn LLP (ref: SBA Team)

1 Westferry Circus, Canary Wharf, London E14 4HD

sba@pkf-littlejohn.com

5. This announcement is made by:

  • Irene Marchant – Parish Clerk/RFO