Author: Irene Marchant

MPC Agenda – First Council Meeting 16.05.23

AGENDA FOR THE FIRST COUNCIL MEETING OF MOUNTFIELD PARISH COUNCIL

16th MAY 2023

Parish Council Members are summoned to the First Council Meeting of Mountfield Parish Council, to be held on Tuesday 16th May 2023, at 7.30pm in Mountfield Village Hall.

Members of the press and public are welcome and encouraged to attend.

Irene Marchant (Parish Clerk/RFO)

St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA

01424 838414/07711 224150

clerk@mountfield.org.uk

1. Election of Chair for 2023-24

2. Election of Vice-Chair for 2023-24

3. Co-option of New Members

4. Disclosure of Interests

5. Dispensations

6. Apologies for absence

7. Accuracy of the minutes of previous meetings.

8. Approval of the Annual Governance and Accountability Return 2022-23 (AGAR)

For Members to approve, by resolution, the following:

8.1 The Annual Governance Statement (Section 1)

8.2 The Accounting Statements (Section 2)

8.3 The Explanation of Variances and Bank Reconciliation at 31.03.23

8.4 To thank Mr. Harding for the constructive and positive manner in which he conducted the internal auditor for MPC 2022-23 and to appoint him as MPC’s internal auditor for 2023-24.

9. Open Forum

9.1 County Council report (ESCC) – Councillor K. Field

9.2 District Council report (RDC) – Councillor E. Kirby-Green

9.3 Public Question Time – to receive any questions from members of the public on items on this agenda.

10. New fencing for playground

The Clerk and Councillor Whines are to meet in the playground to finalise the scope and type of the new fencing required. Further quotes will then be obtained.

11. Reserves – CIL payment (£4,468) and SE Water Payment (£7,000)

The decisions on how to best spend these funds for the benefit of the Mountfield community will be deferred until the July and September meetings.

12. Recording of MPC meetings

To consider the benefits of recording all MPC meetings in the future and the purchase of a recorder.

13. Matters outstanding from previous meetings

  • MPC’s response to the Levelling-up and Regeneration Bill consultation: reforms to the National Planning Policy, Welcome Packs and the MPC Resilience Policy, to be discussed.

14. Planning

14.1 No planning applications for consideration.

14.2 Any other planning matters for discussion.

15. Enforcement

15.1 No Mountfield items on RDC’s most recent enforcement list.

15.2 Any other enforcement matters for discussion.

16. Highways/Rights of Way

16.1 To discuss the proposed speed limit changes to the A21 (John’s Cross) by Highways England and any MPC response/action.

16.2 Any other Highways/RoW matters for discussion.

17. Finance

17.1 Bank balances at 30.04.24:

  • MPC deposit account – £30,635.13
  • MPC current account – £5,317.50
  • KGF current account – £4,291.92

17.2 To approve the following payments:

  • Clerk, salary/home office/expenses (Apr/May 2023) – £955.75
  • MVHC, hall hire 2023-24 – £205.00
  • * ESALC/NALC subscription 2023-24 – £155.99
  • * P.A. Jones, framed presentation to D. Wadeson – £16.79
  • * Mountfield Winery, presentation to D. Wadeson – 34.00
  • * Adobe Pro subscription 2023-24 – £238.75
  • * UserWay subscription 2023-24 – £366.98
  • * Master card monthly fee – £3.00

* Already paid.

17.3 All co-opted Members will be sent details to access the Unity Trust bank accounts/enable them to authorise submissions for internet banking.

18. Dates of next meetings

  • 13.06.23 – planning meeting (provisional)
  • 11.07.23 – full council meeting

Revised agenda MPC meeting on 21.03.23

Apologies, please note this is the revised agenda for the MPC meeting on 21.03.23.

AGENDA FOR THE MOUNTFIELD PARISH COUNCIL MEETING TO BE HELD ON 21st MARCH 2023

Parish Council Members are summoned to a Council Meeting of Mountfield Parish Council to be held on 21st March 2023, at 7.30pm in Mountfield Village Hall

Members of the press and public are welcome and encouraged to attend

Irene Marchant – Parish Clerk/RFO

St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA

01424 838414/07711224150

clerk@mountfield.org.uk

1. Disclosure of Interests

To receive any disclosures by Members of personal interests on the agenda, the nature of any such interest and whether the Member regards the interest as a disclosable pecuniary interest under the terms of the Code of Conduct.

2. Dispensations

3. Apologies for absence

4. Accuracy of the minutes of the previous meetings

5. Open Forum

5.1 County Council report (ESCC) – Councillor K. Field

5.2 District Council report (RDC) – Councillor E. Kirby-Green

5.3 Public Question Time – to receive any questions or concerns from members of the public on items on agenda.

6. Parish Council elections May 2023

To ensure all Members have received the nomination papers and relevant information.

7. Mountfield Parish Assembly April 2023

To finalise arrangement for this.

8. New fencing for playground

To finalise the type and area of new fencing for the playground, then further quotes can be obtained.

9. Flagpole for King George’s Field

For Members to decide on the flagpole to be installed at the KGF, details have been emailed to them.

10. Matters outstanding

  • Consultation – Councillor Miles has offered to draft MPC’s response to the Levelling-up and Regeneration Bill consultation: reforms to the National Planning Policy.
  • Welcome Packs – in progress.
  • MPC Environmental Policy – in progress.
  • MPC Resilience Policy – Councillor Cooper.
  • Broadband and Phone Box – to be discussed.

11. SE Water compensation payment

Mountfield Parish Council have received £7,000.00 from SE East Water as compensation for the recent water outage. SE Water will only pay compensation to parish councils and not individual customers (other parishes affected have also received a payment).

The Members to discuss the best way to spend this payment for the benefit of the Mountfield community.

12. Planning

11.1 Planning applications for consideration

  • RR/2023/257/P – 3 Church Cottages, Church Road

Erection of replacement garage building

Click on this link to see full details on the RDC planning website

  • RR/2022/258/P – Fox Earth, field adjacent (A21) TN32 5LX

Change of use from agricultural to flexible commercial use to allow for the erection of 4x glamping pods with individual parking spaces, recycling and storage facilities, communal parking area, electric vehicle charging point and turning area; creation of an access track linked with an existing shared entrance; creation of footpaths to the site; landscaping.

Click on this link to see full details on the RDC planning website

  • RR/2023/298/P – 4 Barrack Cottages, John’s Cross Road

Installation of replacement windows to front and rear of property.

Click on this link to see full details on the RDC planning website

  • RR/2023/299/L – 4 Barrack Cottages, John’s Cross Road

Listed building consent for above application.

Click on this link to see full details on the RDC planning website

11.2 Any other planning matters for discussion.

13. Enforcement

12.1 Two Mountfield items on RDC’s most recent enforcement list

  • ENF/60/23/MOU – Fox Earth, field adjacent TN32 5LX

Works commencing before planning application RR/2022/258/P has been decided.

  • ENF/119/22/MOU – Little Millham Annexe, Mountfield Lane

Application awaiting determination.

12.2 Any other enforcement matters for discussion.

14. Highways/Rights of Way

  • ESCC Highways have asked that when reporting problems, wherever possible, to take a photo of potholes and any other highways/RoW issues. This is important as location and time will be accurate (most smartphones have this option).
  • Any other highways/RoW matters for discussion.

15. Finance

14.1 Bank balances at 28.02.23

  • MPC deposit account – £20,525.79
  • MPC current account – £3,886.69
  • KGF current account – £3,771.92

14.2 To approve the following payments

  • Clerk, salary/HO (Feb/Mar 2023), expenses – £945.20
  • * SLCC, CAB 13th edition – £141.80
  • * Toast, website support – £192.00
  • * SLCC subscription 2023-24 – £146.00

* Already paid

14.3 The issues with HMRC over the MPC VAT126 refunds has now been resolved and payment has been made. This has been going on for some 2/3 years.

16. Dates of next meetings

11.04.23 – Mountfield Parish Assembly

18.04.23 – Planning meeting (provisional)

16.05.23 – First council meeting

Agenda for the King George’s Field Meeting 21.03.23

AGENDA FOR THE KING GEORGE’S FIELD MEETING

REGISTERED CHARITY NO. 305282

SOLE TRUSTEE – MOUNTFIELD PARISH COUNCIL

TRUST MEMBERS ARE INVITED TO A MEETING OF THE KING GEORGE’S FIELD TRUST, TO BE HELD ON 21st MARCH 2023, AT 7.00pm IN MOUNTFIELD VILLAGE HALL

15th March 2023

Irene Marchant (Secretary/Treasurer)

St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA

01414 838414/07711224150

clerk@mountfield.org.uk

1. Apologies for absence

2. Minutes of the previous meeting

3. Annual fees for users

For the Trust to set up user fees for 2023-24

4. Review of last year and any matters arising

5. Looking forward to 2023-24

  • A decision on the flagpole type will be made at the MPC meeting to follow. MPC ask that MCC give them details and location preferred.
  • Jubilee Cup cricket match 2023.
  • Coronation May 2023.
  • Use of the KGF by Vinehall School, to be encouraged.
  • Encouraging the Mountfield Community to make use of and enjoy the KGF.

6. A sincere thank you to all our users and volunteers.

7. Date of next KGF meeting

March 2024

Southeastern Railway – strike action

Email received from Southeastern Railway, please note if you are intending to use their services on 16th and 17th March.
Irene – Parish Clerk

Strike action by the RMT union is due to take place on our network next week on Thursday 16 and Saturday 18 March.

We’re sorry, there will be a limited service running on our network and some routes will be closed. Please only travel if necessary. If you are travelling expect some disruption, plan ahead and check your entire journey.

We’ll be running our normal timetable on the days either side of the strikes, except on Friday 17 March when trains will start later from 07:00.

Journey planners for Thursday 16 and Friday 17 March are now available.

Journey planners for Saturday 18 March will be available on Tuesday 14 March.

If the strike action is cancelled at short notice, we may not be able to switch back to our normal timetable immediately. Rail services are built in complex, interrelated IT systems covering fleet, crew schedules and rosters and so it takes some time to get everything back into place.

Ticketing and refunds

For ticketing and refund information please visit our strike action web page. When trains are running, you travelled and were delayed for 15 minutes or more, you are entitled to Delay Repay compensation

More information

You can find full information and keep up to date on our strike action web page, follow us on Twitter, or you can sign up to receive service updates.

We’re very sorry for any inconvenience this strike action will cause you

SE Water Survey – vulnerable customers

I’ve received the email below about a survey regarding how SE Water provide to their vulnerable customers.  In view of the recent water outage in Mountfield, I thought it would be useful to post it here, so anyone who wishes can complete it.
Irene – Parish Clerk

Dear Irene Marchant

South East Water want your views on the services they provide to their vulnerable customers in your area.

South East Water is undertaking some important research about the provision of services and support they provide for their customers with circumstances that make them vulnerable. To help with that, they’re undertaking research to understand how satisfied you are as a key stakeholder.

It would be great if you could complete this survey by clicking below to continue. It will take less than five minutes.

 Start survey 

If you can’t see or click the button above, please copy and paste this link into your browser:

https://secure2.accent-mr.com/A2/3407.aspx?urn=TL6oyq&dy=t

This study is being carried out on behalf of South East Water by Accent, an independent market research company. Accent has been working with the company for over five years now to help it understand what customers want from their water service.

The research is being conducted under the terms of the MRS code of conduct and is completely confidential. Your answers will remain anonymous and you will not be identified in the data Accent will pass back to South East Water. If you would like to confirm Accent’s credentials, please call the MRS free on 0800 975 9596.

I would be very grateful if you could complete the survey by Monday 20th March.

Yours sincerely,

Yasamin Mehraj
Associate Director

This research is conducted under the terms of the Market Research Society code of conduct and is completely confidential. If you would like to confirm Accent’s credentials please call the MRS free on 0800 975 9596.

Any answer you give will be treated in confidence in accordance with the Code of Conduct of the Market Research Society

Registered in London No. 2231083
Accent Marketing & Research Limited
Registered Address: 30 City Road, London, EC1Y 2AB

Accent is registered to the market, opinion and social research International Standard ISO 20252

Roadworks Battle Road 14-16th March

Roadworks notification received today from East Sussex Highways

Good Morning,

I am writing to advise that we will be carrying out carriageway retexturing on Battle Road, Brightling from Penhurst Lane to Brightling Road. Retexturing helps improve the grip of the road and increase skid resistance. Work will take place 14-16 March 2023, This section of Battle Road will be closed between 7pm and 6am each night. A suitable diversion route will be signed on site.

Please also see our website for information about this work: https://www.eastsussexhighways.com/highway-schemes/battle-road-brightling-retexturing

Please get back to me if you have any questions about this.

Kind Regards

Zoe West

Customer Contact Centre | East Sussex Highways

Tel: 0345 60 80 193 | Email: customer@eastsussexhighways.com | Website: www.eastsussexhighways.com

 

New planning applications for Mountfield

RR/2023/298/P – 4 Barrack Cottages, John’s Cross Road
Installation of replacement windows to front and rear of property.
Click on this link to see full details on the RDC planning website

RR/2023/299/L – 4 Barrack Cottages, John’s Cross Road
Listed building consent for above application.
Click on this link to see full details on the RDC planning website

RR/2022/2581/P – Fox Earth, field adjacent to Mountfield TN32 5LX (London Road)
Change of use from agricultural to flexible commercial use to allow for the erection of 4 glamping pods with individual parking spaces, recycling and storage facilities, communal parking area, electric vehicle charging point and turning area; creation of an access track linked with an existing shared entrance; creation of footpaths to the site; landscaping.
Click on this link to see full details on the RDC planning website

Deadline for all comments to RDC is 24.03.23.  These applications will be on the agenda at the MPC meeting on 21.03.23.

 

 

MPC March meeting dates

Apologies for any confusion and just to let you all know that the meeting dates in March for Mountfield Parish Council are:
. 21.03.23 – King George’s Field meeting (to start at 7.00pm)
. 21.03.23 – MPC Full Council meeting (to start at 7.30pm)
I will be published the meeting dates for the council year 01.04.23-31.03.24 shortly.
Irene – Parish Clerk