Category: Parish Council

Parish Council Members are summoned to a meeting of Mountfield Parish Council, to be held on 21st January 2025 at 7.30pm in Mountfield Village Hall

Members of the press and public are welcome and encouraged to attend

Irene Marchant (Parish Clerk/RFO)

St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA

01424 838414 – [email protected]

16th January 2025

AGENDA

1. Disclosure of interests

To receive any disclosures by Members of personal interests in matters on this agenda, the nature of any such interest and whether the Member considers the interest as a disclosable pecuniary interest under the terms of the Code of Conduct.

2. Dispensations

3. Apologies for absence

4. Accuracy of the minutes of the previous meeting(s)

5. Open Forum

5.1 County Council report – Councillor K. Field

5.2 District Council report – Councillor E. Kirby-Green

5.3 Public Question Time – to receive any questions or concerns from members of the public on matters on this agenda.

6. Approval of the MPC Draft Revenue Budget 2025-26 and setting of the MPC precept for 2025-26

6.1 To approve by resolution the MPC Draft Revenue Budget for 2025-26.

6.2 To approve by resolution the MPC precept for 2025-26.

7. CIL Expenditure 2025-16

For Members to consider how the remaining CIL amount can best be spend during 2025-26.

8. RR/2024/2467/O – SW Solar Array

To receive an update on the latest situation by Councillor O’Sullivan. (COUNCILLOR O’SULLIVAN)

9. Highways England/John’s Cross speed limits

This item will be discussed at the MPC March meeting, as Councillor Purdie has sent apologies.

10. Mountfield Village Hall Rest Centre/Resilience Plan

To receive an update on progress from Councillor Whines (COUNCILLOR WHINES)

11. New Playground Equipment

For Members to consider a new piece of playground equipment and the removal of the rocking horse.

12. Matters Outstanding

• Defibrillator for Eatenden Lane (CLERK)
• Telephone Box refurbishment (CHAIR)
• Change of MPC domain name (CLERK)

13. Devolution/Local Government Reorganisation

For Members to consider the latest update from ESCC and briefly discuss any implications for parish councils.

14. Planning

13.1 No planning applications for consideration.

13.2 Any other planning matters for discussion.

15. Enforcement

14.1 No Mountfield items on RDC’s most recent enforcement list.

14.2 Any other enforcement matters for discussion.

16. Highways/Rights of Way

To discuss any urgent highways/RoW matters.

17. Finance

17.1 Bank balances at 31.12.24

• MPC deposit account – £19,347.87
• MPC current account – £4,410.15
• KGF current account – £4,109.67

17.2 To approve the following payments:

• Clerk, salary/HO/expenses Dec24/Jan25), backpay – £1,278.19
• Mastercard fee – £3.00
• UT service charge – £6.00

17.3 To approve the third quarter accounts at 31.12.24 as presented by the Clerk.

18. Dates of next meetings

• 11.02.25 – Full Council Meeting (provisional)
• 11.03.25 – KGF Meeting (starts 7.00pm)
• 11.03.25 – Full Council Meeting (starts 7.30pm)

Parish Council Members are summoned to a meeting of Mountfield Parish Council, to be held on 10th December 2024, at 7.30pm in Mountfield Village Hall

Members of the press and public are welcome and encouraged to attend

Irene Marchant (Parish Clerk/RFO)

St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA

01424 838414 – [email protected]

5th December 2024

AGENDA

1. Disclosure of interests

To receive any disclosures by Members of personal interests in matters on this agenda, the nature of any such interest and whether the Member regards the interest as a disclosable pecuniary interest under the terms of the Code of Conduct.

2. Dispensations

3. Apologies for absence

4. Accuracy of the minutes of the previous meeting(s)

5. Open Forum

Public Question Time – to receive any questions or concerns from members of the public on matters on this agenda.

6. Planning

6.1 Planning application for consideration

RR/2024/1779/P – Valentine Ridge, London Road (A2100)

Change of use of the land for the stationing of four static caravans for Gypsy and Traveller occupation and four touring caravans, with associated amenity buildings and hard and soft landscaping.

Click on this link to see full details on the RDC planning website

6.2. Any other planning matters for discussion.

7. Enforcement

7.1 No Mountfield items on RDC’s most recent enforcement list.

7.2 Any other enforcement matters for discussion.

8. Finance

8.1 Bank balances at 30.11.24

• MPC deposit account – £21,200.19
• MPC current account – £3,524.15
• KGF current account – £4,150.67

8.2 To approve the following payments:

• S. Sutton, playground/New Cut maintenance – £1,105.00
• * Wel Medical, defibb pads x 3 – £224.16
• * Amazon, desk tidy – £37.96
• * Ticehurst PC, pledge towards JR fees – £1,500.00

* already paid

9. Dates of next meetings

• 21.01.25 – council meeting
• 11.02.25 – council meeting

Parish Council Members are summoned to a meeting of Mountfield Parish Council, to be held on 12th November 2024, at 7.30pm in Mountfield Village Hall.

Members of the press and public are welcome and encouraged to attend.

Irene Marchant (Parish Clerk/RFO)

St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA

01424 838414 – [email protected]

6th November 2024

AGENDA

1. Disclosure of interests

To receive any disclosures by Members of personal interests in matters on this agenda, the nature of any such interest and whether the Members regards the interest as a disclosable pecuniary interest under the terms of the Code of Conduct.

2. Dispensations

3. Apologies for absence

4. Accuracy of the minutes of the previous meetings

5. Open Forum

5.1 County Council report (ESCC) – Councillor K. Field

5.2 District Council report (RDC) – Councillor E. Kirby- Green

5.3 Public Question Time – to receive any questions/concerns from members of the public on matters on this agenda.

6. RR/2024/2467/O – SW Solar Array

Councillor O’Sullivan to brief on the current situation and for Members to discuss further actions. (COUNCILLOR O’SULLIVAN)

7. Highways England/John’s Cross speed limits

Councillor Purdie to brief on the current situation and for Members to discuss any further actions. (COUNCILLOR PURDIE)

8. Mountfield Village Hall Rest Centre/Resilience Plan

Councillor Whines to brief on the current situation and for Members to discuss further actions.

(COUNCILLOR WHINES)

9. Playground

• For Members to consider a new piece of play equipment to replace the rocking horse.
• To consider appointing a playground maintenance contractor to carry out the matters highlighted by PlaySafety.

10. Consultation – Enabling remote attendance and proxy voting at local authority meetings

For Members to discuss responses to this consultation.

11. Matters Outstanding

• Defibrillators – the Clerk to inform on the current situation. (CLERK)
• Telephone Box – in progress. (CHAIR)
• Change of MPC domain name and email suffixes, the Clerk to inform on the current situation. (CLERK)

12. Planning

12.1 Planning application for consideration:

• RR/2024/1848/P – 1 Woodsdale Cottages, London Road

Demolition of existing structures and erection of outbuilding to be used as overspill living accommodation for family.

12.2 Any other planning matters for discussion.

13. Enforcement

13.1 No Mountfield items on RDC’s most recent enforcement list.

13.2 Any other enforcement matters for discussion.

14. Highways/Rights of Way

14.1 Contracts Management Group, Urban grass cutting 2025, for Members to consider their response.

14.2 The Clerk to contact the landowner and ESCC Highways regarding the overgrown verges at John’s Cross.

14.3 Any other Highways/RoW matters for discussion.

15. Finance

15.1 Bank balances at 31.10.24

• MPC deposit account – £23,200.19
• MPC current account – £4,332.58
• KGF current account – £4,848.37

15.2 To approve the following payment:

• Clerk, salary/HO (Oct/Nov 2024) – £1,080.20
• Ticehurst PC pledged amount – £1,500.00

15.3 To approve the second quarter accounts at 30.09.24, as presented by the Clerk

16. Dates of next meetings

• 10.12.24 – Full Council Meeting (provisional)
• 21.01.25 – Full Council Meeting

Parish Council Members are summoned to a meeting of Mountfield Parish Council, to be held on 10th September 2024, at 7.30pm in Mountfield Village Hall.

Members of the press and public are welcome and encouraged to attend.

Irene Marchant (Parish Clerk/RFO)

St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA

01424 838414/07711224150

[email protected]

5th September 2024

AGENDA

1. Disclosure of interests

To receive any disclosures by Members of personal interests in matters on this agenda, the nature of any such interest and whether the Member regards the interest as a disclosable pecuniary interest under the terms of the Code of Conduct.

2. Dispensations

3. Apologies for absence

4. Accuracy of the minutes of the previous meeting(s)

5. Open Forum

• County Council report (ESCC) – Councillor K. Field
• District Council report (RDC) – Councillor E. Kirby-Green
• Public Question Time – to receive any questions/concerns from members of the public on matters on this agenda.

6. RR/2024/2467/O – land south of Park Pale House

To discuss the current situation and the site meeting on 11.09.24 with Southern Water.

7. Highways England/John’s Cross speed limit

For Councillor Purdie to brief the Members on latest situation (COUNCILLOR PURDIE)

8. Mountfield Village Hall Rest Centre/Resilience Plan

For Councillor Whines to brief the Members on actions taken/needed (COUNCILLOR WHINES)

9. ESCC Wildlife/Meadow verge applications 2025

For Members to consider any wildlife verges they wish included in this.

10. Wastebins and collection

For Members to consider installing and arranging collection of refuse for the following requested wastebins – at the layby in New Cut (resident request), the entrance to the KGF (MCC request) and Mountfield Heath School (litter from bus stop opposite the Tack Room).

11. Brightling Parish Council – Community Land Trust (CLT)

For Members to consider the request for liaison with BPC and neighbouring parishes in establishing a CLT for affordable housing.

12. Grants/Donations

For Members to consider the donation request for the sum of £1,000 from the Mountfield Village Hall Committee for the annual fireworks event and the children’s Christmas party.

13. Playground

For Members to consider the inspection report from PlaySafety and actions to be taken.

14. MPC Asset Register

• For Members to consider items/valuations on the MPC asset register (some large, old items not included).
• To discuss a revaluation of the KGF pavilion.

15. Matters outstanding

• Defibrillator for Eatenden Lane – there is still an issue with precise location (BG land) and installation of post and backboard.
• Telephone box (CHAIR)
• Change of MPC domain and email suffixes (CLERK)

16. Planning

16.1 No planning applications for consideration.

16.2 Any other planning matters for discussion.

17. Enforcement

17.1 No Mountfield items on RDC’s most recent enforcement list.

17.2 Any other enforcement matters for discussion.

18. Highways/Rights of Way

• Most of the pavement from New Cut to the John’s Cross has been cleared by the landowner. There is approximately 200 metres left uncleared and unusable, the Clerk is to contact ESCC Highways/landowner(?) so action can be taken.
• Any other highways/RoW matters for discussion.

19. Finance

19.1 Bank balances at 31.08.24

• MPC deposit account – £ 23,051.11
• MPC current account – £6,628.12
• KGF current account – £4,941.77

19.2 To approve the following payments:

• Clerk, salary/home office (Aug/Sep 2024) – £1,080.20
• * Mastercard fee – £3.00
• * Parish Online subscription 2024-24 – £63.00

* already paid

20. Dates of next meetings

• 08.10.24 – full council meeting (provisional)
• 12.11.24 – full council meeting

Notice of Completion of Audit

Annual Governance and Accountability Return for the year ended 31st March 2024

Sections 20(2) and 25 of the Local Audit and Accountability Act 2014

Accounts and Audit Regulations 2015 (SI 2015/234)

1. The audit of accounts for Mountfield Parish Council for the year ended 31st March 2024 has been completed and the accounts have been published.

2. The Annual Governance and Accountability Return is available for inspection by any local government elector in the area of Mountfield Parish Council on application to:

• Irene Marchant – Parish Clerk/RFO

St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA

01424 838414/07711224150

[email protected]

• At an agreed mutually convenient time until 31st October 2024.

 

3. Copies will be provided to any person on payment of £20.00 for each copy of the Annual Governance and Accountability Return.

Announcement made by: Irene Marchant – Parish Clerk/RFO

Date of announcement – 19th August 2024

Parish Council Members are summoned to a meeting of Mountfield Parish Council to be held on 13th August 2024, at 7.30pm in Mountfield Village Hall.

Members of the press and public are welcome and encouraged to attend.

Irene Marchant – Parish Clerk/RFO

St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA

01424 838414/07711 224150

[email protected]

8th August 2024

AGENDA

1. Disclosure of interests

To receive any disclosure by Members of personal interests in matters on the agenda, the nature of any such interest and whether the Member regards the interest as a disclosable pecuniary interest under the terms of the Code of Conduct.

2. Dispensations

3. Apologises for absence

4. Accuracy of the minutes of the previous meeting(s)

5. Open Forum

Public Question Time – to receive any questions from members of the public on items on this agenda.

6. RR/2024/2467/O – land south of Park Pale House

To consider the current situation, including the TPO, and resolve any further actions.

7. Highways England/John’s Cross speed limit

For Councillor Purdie to brief on the latest situation. (COUNCILLOR PURDIE)

8. Mountfield Village hall Rest Centre/Resilience Plan

This item will be discussed at the MPC meeting in September.

9. Matters outstanding

These items will be discussed at the MPC meeting in September.

10. Planning

10.1 Planning applications for consideration.

• RR/2024/1116/P – Archers Wood, London Road

Proposed extension to existing outbuilding.

Click on this link to see full details on the RDC planning website

• RR/2024/1094/P – 2 Woodsdale Cottages, London Road

Proposed two-storey extension as an alternative to approval of RR/2024/517/P.

Click on this link to see full details on the RDC planning website

• RR/2024/911/P – Old Park Pale, Mountfield Lane

Create wider parking area. Form new side entrance door to provide direct access from the parking area. Construct a timber-framed extension to extend kitchen area. Refurbish the house and carry out minor internal alterations to update the accommodation. Reconstruct the existing garage to create a new annexe for ancillary accommodation to the main house. Install a new shed and small deck.

Click on this link to see full details on the RDC planning website

• RR/2024/912/L – Old Park Pale, Mountfield Lane

Listed building consent for above application.

Click on this link to see full details on the RDC planning website

10.2 Any other planning matters for discussion.

11. Enforcement

11.1 No Mountfield items on RDC’s latest enforcement list.

11.2 Any other enforcement matters for discussion.

12. Highways/Rights of Way

• The Clerk has contacted the landowner regarding the pavement from New Cut to the John’s Cross roundabout, it is now unusable and is waiting for a reply.
• Any other Highways/RoW matters for discussion.

13. Finance

13.1 Bank balances at 31.07.24

• MPC deposit account – £21,051.11
• MPC current account – £3,471.32
• KGF current account – £4,851.77

13.2 To approve the following payments:

• RALC subscription 2024-25 – £32.00
• Mitch Safety (fire extinguishers KGF) – 95.00
• Ticehurst PC, half pledged amount for first JR – £1,500.00
• * Amazon, 2 flash drives (back-ups) – 164.97
• * Godaddy, emails update (1 year) – £200.59

Already paid.

14. Dates of next meetings

• 10.09.24 – KGF meeting (starts 6.45pm)
• 10.09.24 – full council meeting
• 08.10.24 – full council/planning meeting (provisional)