AGENDA FOR THE FIRST COUNCIL MEETING OF MOUNTFIELD PARISH COUNCIL
16th MAY 2023
Parish Council Members are summoned to the First Council Meeting of Mountfield Parish Council, to be held on Tuesday 16th May 2023, at 7.30pm in Mountfield Village Hall.
Members of the press and public are welcome and encouraged to attend.
Irene Marchant (Parish Clerk/RFO)
St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA
01424 838414/07711 224150
1. Election of Chair for 2023-24
2. Election of Vice-Chair for 2023-24
3. Co-option of New Members
4. Disclosure of Interests
5. Dispensations
6. Apologies for absence
7. Accuracy of the minutes of previous meetings.
8. Approval of the Annual Governance and Accountability Return 2022-23 (AGAR)
For Members to approve, by resolution, the following:
8.1 The Annual Governance Statement (Section 1)
8.2 The Accounting Statements (Section 2)
8.3 The Explanation of Variances and Bank Reconciliation at 31.03.23
8.4 To thank Mr. Harding for the constructive and positive manner in which he conducted the internal auditor for MPC 2022-23 and to appoint him as MPC’s internal auditor for 2023-24.
9. Open Forum
9.1 County Council report (ESCC) – Councillor K. Field
9.2 District Council report (RDC) – Councillor E. Kirby-Green
9.3 Public Question Time – to receive any questions from members of the public on items on this agenda.
10. New fencing for playground
The Clerk and Councillor Whines are to meet in the playground to finalise the scope and type of the new fencing required. Further quotes will then be obtained.
11. Reserves – CIL payment (£4,468) and SE Water Payment (£7,000)
The decisions on how to best spend these funds for the benefit of the Mountfield community will be deferred until the July and September meetings.
12. Recording of MPC meetings
To consider the benefits of recording all MPC meetings in the future and the purchase of a recorder.
13. Matters outstanding from previous meetings
- MPC’s response to the Levelling-up and Regeneration Bill consultation: reforms to the National Planning Policy, Welcome Packs and the MPC Resilience Policy, to be discussed.
14. Planning
14.1 No planning applications for consideration.
14.2 Any other planning matters for discussion.
15. Enforcement
15.1 No Mountfield items on RDC’s most recent enforcement list.
15.2 Any other enforcement matters for discussion.
16. Highways/Rights of Way
16.1 To discuss the proposed speed limit changes to the A21 (John’s Cross) by Highways England and any MPC response/action.
16.2 Any other Highways/RoW matters for discussion.
17. Finance
17.1 Bank balances at 30.04.24:
- MPC deposit account – £30,635.13
- MPC current account – £5,317.50
- KGF current account – £4,291.92
17.2 To approve the following payments:
- Clerk, salary/home office/expenses (Apr/May 2023) – £955.75
- MVHC, hall hire 2023-24 – £205.00
- * ESALC/NALC subscription 2023-24 – £155.99
- * P.A. Jones, framed presentation to D. Wadeson – £16.79
- * Mountfield Winery, presentation to D. Wadeson – 34.00
- * Adobe Pro subscription 2023-24 – £238.75
- * UserWay subscription 2023-24 – £366.98
- * Master card monthly fee – £3.00
* Already paid.
17.3 All co-opted Members will be sent details to access the Unity Trust bank accounts/enable them to authorise submissions for internet banking.
18. Dates of next meetings
- 13.06.23 – planning meeting (provisional)
- 11.07.23 – full council meeting
